Everyone has a favorite tech conference tchotchke. For me, it was always the thumb drive. What better place to store my digital photos and miscellaneous files? And every time I got a new computer, I could easily just download everything from the thumb drives. Then a funny thing started to happen: I began to lose track of them. It's pretty hard to keep tabs on 30+ of those gum-sized things when you move a couple times. Just imagine if the thumb drives contained sensitive corporate data. It's no wonder CIOs hate thumb drives. Enter the obvious solution: cloud-based collaboration tools. Moving From Physical Media to the Cloud WorkSmart has many uses. One of the most rudimentary is as a collection of thumb drives on steroids. Why is WorkSmart so robust for file management?
- No cap on space. With thumb drives, I was always trying to remember which file was on which thumb drive. It was an organizational nightmare. WorkSmart has a robust search solution built in to help you easily find the document you are looking for.
- Location independence. Before I'd go out on a meeting, I'd always have to remember if I'd packed my thumb drive (and of course, if it was the right one). With the ubiquity of the internet, I now always have access to the files no matter where I am. Plus, as an added bonus, the files are easily accessible on mobile devices and tablets.
- Collaboration. Data on thumb drives exists within its own silo. From a workflow perspective, I would have to download the file to my computer, email it to whomever I wanted, wait for their response, etc. With our WorkSpaces, you can easily upload a file. Approved team members and outside participants can then comment, modify the file, etc. All of this is done with a full history of revisions, so you don't have to dig through GBs of email to find the e-conversation you are looking for.